Privacy policy - Club de Científicos Rafael del Pino

1. Introduction

Under the applicable regulations, the purpose of this Policy is to provide information regarding the processing of the personal data collected through the website https://www.frdelpino.es (“www.frdelpino.es”).

Users are those who access and use www.frdelpino.es and/or its subdomains and such use implies knowledge and acceptance of all the terms included in this Privacy Policy.

2. Who is the Data Controller?

Identity: Association of Rafael del Pino Excellence Scholars
TIN: G84022797
Mailing address: C/ Paseo de la Castellana, 37 – Madrid 28046
Telephone no.: 913 96 86 00
Email: info@frdelpino.es

3. How do we collect personal data?

Users are informed that in order to use certain functionalities of www.frdelpino.es, certain personal data must be provided and such data will be incorporated into files for which the Association of Rafael del Pino Excellence Scholars is responsible. Specifically, frdelpino.es/inscripciones will record, the following information:

Contact data that the User interested in obtaining commercial information voluntarily provides Association of Rafael del Pino Excellence Scholars (name, surnames, email address and telephone number).
Data from Association of Rafael del Pino Excellence Scholars’s activities form and/or newsletter that the User interested in receiving information about news, activities, events, etc., voluntarily provides Association of Rafael del Pino Excellence Scholars (name, surnames, DOB, postal code, email address and telephone number).
Data from the registration form for Association of Rafael del Pino Excellence Scholars’s courses and seminars that the interested User voluntarily provides Association of Rafael del Pino Excellence Scholars (name, surnames, DOB, postal code, email address and telephone number, CV, photo, etc.).
Data from the registration form for Association of Rafael del Pino Excellence Scholars’s events that the interested User voluntarily provides Association of Rafael del Pino Excellence Scholars (name, surnames, email address and telephone number).
Emails: personal data (including, but not limited to, their email address) that the User provides us with by emailing @frdelpino.es addresses.

Use of the various forms and functionalities of frdelpino.es y cientificosrdp.org is voluntary. However, some fields are necessary to correctly handle your request (e.g., to handle changes and returns), while the inclusion of personal data in the remaining fields is voluntary or non-essential. If the User refuses to provide the information required in the mandatory fields, Association of Rafael del Pino Excellence Scholars may not be able to address their request.

4. What is the purpose of processing your data?

In general, the information registered through www.frdelpino.es that Association of Rafael del Pino Excellence Scholars obtains from Users, will be processed:

To process and respond to requests made by Users through the forms provided on www.frdelpino.es and/or by email.
To send information about Association of Rafael del Pino Excellence Scholars’s activities and other communications, when the User has authorised it.
To manage the registration of those interested in the courses and/or seminars organised by Association of Rafael del Pino Excellence Scholars.
To manage the registration of those interested in the events organised by Association of Rafael del Pino Excellence Scholars.

5. Who will receive your data?

Association of Rafael del Pino Excellence Scholars does not intend to communicate your personal data to any third party.

6. What is the legal basis for processing the data?

The legal basis for processing the data collected is the User’s consent expressed by accepting this Privacy Policy, or by sending an email to any of the email addresses provided through www.frdelpino.es.

The legal basis for processing the data collected from the registration form for courses and/or seminars is the pre-contract/contract with the User expressed through the acceptance of the General Terms and the Privacy Policy.

The legal basis for processing the data collected from the registration form for events is the User’s consent, which is expressed by accepting the Privacy Policy.

Where applicable, if you accept receipt, the legal basis for sending communications of the activities, is the User’s consent.

7. How long will Association of Rafael del Pino Excellence Scholars store User data?

The personal data collected will be stored by Association of Rafael del Pino Excellence Scholars only for the time necessary to handle and manage each specific User request.

In the case of personal data collected from the contact form, or from emails sent: for the time necessary to properly handle the User’s request.
In the case of Association of Rafael del Pino Excellence Scholars’s activities, until the User withdraws the consent given to receive them.
Course and/or seminar registration form data will be stored for three months after its completion and names, surnames and certificates will be stored for 5 years after completion.
Event registration form data will be stored for three months after its completion.

However, after this period, the data may be blocked and kept by Association of Rafael del Pino Excellence Scholars to address any liability that may arise from processing the data and only for the limitation period for such liabilities. After these periods, personal data will be deleted by Association of Rafael del Pino Excellence Scholars.

8. What rights do you have when you give us your data?

At any time Users may withdraw their consent to having their data processed.

At any time Users may request confirmation from Association of Rafael del Pino Excellence Scholars as to whether their personal data is being processed by us and, if so, access it. Likewise, Users may request to have any imprecise data rectified or, where applicable, request to have them erased for reasons such as the data is no longer necessary for the purposes for which they were collected.

In addition, in certain circumstances, Users may request to have the processing of their data restricted. In these cases, we will only store them to exercise or defend against any claims. Users may also object to the processing of their data under certain circumstances. Association of Rafael del Pino Excellence Scholars will stop processing the data, except when legitimate purposes prevail, or to exercise or defend against possible claims. Lastly, where appropriate, Users may exercise their right to data portability to obtain the data in electronic format or to have it transmitted to another entity.

For this purpose, Users may use the following channels, always including a photocopy of their identification document or any other document that verifies their identity:

By sending a letter to: C/ Paseo de la Castellana, 37 – Madrid 28046
By sending an email to dpd@frdelpino.es

Lastly, Users are informed of their right to file a complaint with the Spanish Data Protection Agency if they become aware of or consider that an event may involve a breach of applicable data protection regulations.

9. Updates and changes to the Privacy Policy

Fundación RdP and Association of Rafael del Pino Excellence Scholars reserves the right to make changes to this Privacy Policy and, therefore, Users are advised to visit it periodically. When significant changes are made to this Privacy Policy, Users will be notified through notices on frdelpino.es y cientificosrdp.org, or by any other procedure appropriate to the circumstances so that they can accept it.